You are ready for posting if If your Procurement Statement of Work (SOW) or Request for Proposal (RFP) has been reviewed and approved (see Step 3 if you aren’t sure):
Submit your Procurement Statement of Work (SOW) to the Building and General Services’(BGS) Technology Procurement Administrator at SOV.ThePathForward@vermont.gov. Work with him/her to finalize the schedule of events (e.g. bid due date, questions due date, notification of award, etc.). For this bid process, you are soliciting bids from three or more vendors. You will need to provide email addresses, contacts and company names to the Technology Procurement Administrator, who will then notify the vendors of the bid opportunity.
Submit your Procurement SOW to the BGS Technology Procurement Administrator at SOV.ThePathForward@vermont.gov who will email it to all vendors on the Retainer Vendor List for the type of service you are procuring (e.g. Project Management, Network Consulting Services, Web Design, etc.).
Submit your Request for Proposal (RFP) and Vermont Bidder Response Form to the BGS Technology Procurement Administrator.
Here are the steps involved in completing the posting process:
- Determine Bid Dates: Work with the Technology Procurement Administrator to finalize the schedule of events (e.g. bid due date, questions due date, notification of award, etc.)
- BGS Posts the RFP and Vermont Bidder Response Form on the Vermont Business Assistance Network (also known as the Electronic Bulletin Board or EBB) and on BGS's Posted Bid Opportunities site.
- Notification to Specific Vendors: At your request, BGS can email specific vendors to notify them of the bid opportunity. You will need to provide an email address and a company and contact name.
- Respond to Vendor Questions: Your RFP may generate questions from potential bidders. BGS will notify you if questions are received. If so, you’ll compile your responses and provide them to the BGS Technology Procurement Administrator to post. Your RFP specified a time period to respond to questions, so be sure to stick to the schedule you outlined by providing timely responses.
Got questions about procurement posting? Contact the BGS's Office of Purchasing & Contracting.