Procurement Assistance

Please reference the latest Administrative Bulletin 3.5 effective 7/1/16 as changes have not yet been incorporated in these pages.

The Department of Buildings and General Services’ (BGS) responsibility includes overseeing purchasing and contracting on behalf of the Vermont state government, and ensuring compliance with Administrative Bulletin 3.5 and relevant State statutes and Executive Orders. BGS is responsible for the acquisition of commodities and many statewide services needed by any State agency/department. This includes all aspects of bid administration for IT systems and services. Reference the BGS's Office of Purchasing & Contracting website for further information. 

Administrative Bulletin 3.5, is a policy issued by the Secretary of Administration, that establishes and outlines the minimum standards and requirements for soliciting and contracting for all state requirements, including IT, however additional requirements apply for IT procurement.

DII’s responsibility includes the review and setting of standards for IT enterprise, desktop, network, telecommunications, and ensures that all IT requirements meet the minimum standards to operate within the State IT infrastructure. If DII coordinates purchasing on behalf of your agency/entity, see DII's IT Purchasing web page for ordering requests and forms.    

Procurement of technology systems and services occurs during the Planning phase of an IT project. Prior to starting this process, you must gather and document the requirements for the system and/or services you plan to procure. If the lifecycle costs of your IT activity/project are expected to exceed $500,000, then a State CIO approved Business Case and Cost Analysis (IT ABC form) is required before starting the procurement process. See Starting an IT Project for more information on completing the IT ABC form

The Procurement Process for Technology Systems and Services includes the following steps: 

 

Select Procurement ProcessRight ArrowDraft Bid DocumnetsRight ArrowReview and ApprovalRight ArrowProcurement PostingRight ArrowReview and SelectionRight ArrowIndependant ReviewRight ArrowContracting

      

See also our Procurement Templates page.