During Initiating, the Business makes a commitment to move forward with the project and a Project Charter is created. The Project Charter is signed by the Project Sponsor which provides the formal authorization to complete the project and commit the resources (funding and people). Key project roles are also determined/ assigned during the Initiating phase including the Project Manager and key Stakeholders.
Initiating To-Do List:
1. Assign a Project Manager (PM)
A qualified PM is required for projects over $500K. See Project Manager Functions for a complete description of what a PM does.You may need to contract for a PM if you are lacking a qualified and available staff resource. Look for a PM whose experience matches the type, size and complexity of your project. For more information see Need a Project Manager?
Based on Vermont statute, the EPMO is required to approve the PM assignment for projects with total lifecycle costs estimated at $500K or more. The OPM assigned to your project will perform a PM assessment.
2. Identify Stakeholders
The Project Manager (with help from the Business Lead and Project Sponsor) identifies the stakeholders (internal and external) who are impacted by your IT activity/project. See Project Roles.
3. Draft Project Charter
The Project Charter is a one-stop document that describes the project objectives and success criteria, scope, deliverables, high level timeline with major milestones, risks, assumptions, dependencies, constraints, stakeholders, and a high level project approach. This document can be created by the Project Sponsor, Business Lead, or Project Manager. It authorizes the project and acts as an agreement between the Project Sponsor, Stakeholders and Project Manager. See the Project Charter template.