Project Manager Functions

The EPMO defines the functions of a Project Manager (PM) as follows:     
  1. Manage the Triple Constraint: Effectively manage the project’s scope, schedule and budget. Utilize a change request process for evaluating and approving any proposed changes affecting the triple constraint. 
  2. Monitor for Achievement of Business Value: Track the project’s progress toward it's achievement of business value. Escalate project decisions that will jeopardize that achievement.  
  3. Meet Minimum Project Management Deliverables: Produce quality project management deliverables in a timely manner. The EPMO provides a standard list of minimum project management deliverables (and templates). The list of required deliverables is based on a categorization of risk by the Oversight Project Manager (OPM). The sponsoring State entity may require additional project management deliverables at their discretion, in addition to technical and other project specific deliverables.  
  4. Manage Project Procurements: State entities are responsible for having a PM to manage their IT project procurement efforts including: Request for Proposal (RFP) creation, vendor selection, and contract negotiation and signing. In addition, the PM must monitor (or designate another resource to monitor) to ensure the vendor is adhering to their contractual obligations throughout the project.   
  5. Manage Resources: Oversee and direct the successful completion of project tasks, including monitoring the Project Schedule to identify resource issues and constraints and bringing those to the attention of the project team and/or Project Sponsor. 
  6. Manage Project Risks & Issues: Coordinate the project team’s identification, assessment, monitoring, and response to risks and issues. Take prompt action to mitigate risks and resolve any issues impacting the project’s health (i.e., scope, schedule and budget).  
  7. Manage Stakeholders: Serve as the primary interface and the single-point of accountability and responsibility for the project. The PM is responsible for monitoring Stakeholder satisfaction and taking appropriate action as needed to promptly address areas of concern. 
  8. Manage Communication: Responsible for effective and timely communications throughout the project and ensuring communication needs are met for the Project Sponsor, Stakeholders, project team, and OPM.
  9. Manage Quality: Ensure project deliverables meet defined acceptance criteria and are signed-off on by the Business prior to project completion. 
  10. Ensure Organizational Change is Identified & Managed: Ensure that one or more individuals is tasked with identifying and managing the project’s organizational change/impacts. 
  11. Manage Project Documentation: Keeps all project related documentation organized and stored in a State hosted SharePoint site unless otherwise agreed to by the EPMO.