State Statutes Regarding IT Activities and Project Management

Vermont Statute 22 V.S.A. § 901 states the Agency of Digital Services (ADS) shall have responsibilities assigned to it by law; including (but not limited to) the following IT Activity and Project Management related items:

(4)(A) to review and approve information technology activities within state government with a cost in excess of $500,000.00*, and annually submit to the general assembly a strategic plan and a budget for information technology as required of the Secretary of Administration by   3 V.S.A. § 2222(a)(9);

(B) to provide oversight, monitoring, and control of information technology activities within state government with a cost in excess of $500,000.00*. The cost of the oversight, monitoring, and control shall be assessed to the entity requesting the activity;

(C) to review and approve in accordance with Agency of Administration policies the assignment of appropriate project managers for information technology activities within state government with a cost in excess of $500,000.00; and

(D) to provide standards for the management, organization, and tracking of information technology activities within state government with a cost in excess of $500,000.00*;

(5)  to administer the independent review responsibilities of the Secretary of Administration described in

3 V.S.A. § 2222 (g)(1) as follows:

The Secretary of Administration shall obtain independent expert review of any recommendation for any information technology activity initiated after July 1, 1996, as information technology activity is defined by subdivision (a)(10) of this section, when its total cost is $1,000,000.00 or greater or when required by the State Chief Information Officer.

Documentation of this independent review shall be included when plans are submitted for review pursuant to subdivisions (a)(9) and (10) of this section. The independent review shall include:

(A) an acquisition cost assessment;
(B) a technology architecture review;
(C) an implementation plan assessment;
(D) a cost analysis and a model for benefit analysis; 
(E) a procurement negotiation advisory services contract.; and
(F) an impact analysis on net operating costs for the agency carrying out the activity.

Vermont Statute 3 V.S.A. § 2222(a)(9) includes language that supports the secretary of administration to collect related information including:

(9) (A) a life-cycle costs analysis including planning, purchase and development of applications, the purchase of hardware and the on-going operation and maintenance costs to be incurred over the expected life of the systems; and a cost-benefit analysis which shall include acquisition costs as well as operational and maintenance costs over the expected life of the system;

(B) the cost savings and any service delivery improvements or both which will accrue to the public or to state government;

(10) The secretary shall annually submit to the general assembly a five-year information technology and information security plan which indicates the anticipated information technology activities of the legislative, executive, and judicial branches of state government. For purposes of this section, "information technology activities" shall mean:

(A) the creation, collection, processing, storage, management, transmission, or conversion of electronic data, documents, or records;

(B) the design, construction, purchase, installation, maintenance, or operation of systems, including hardware, software, and services which perform or are contracted under Administrative Bulletin 3.5 to perform these activities.

Vermont Statute 32 V.S.A § 315 requires additional annual reporting for new and on-going projects with estimated total costs that exceed $1,000,000.00.  Reporting requirements for new projects:
 
(A) a description of the project;
(B) the justification for the scope of the project;
(C) an explanation of proposed project management methodology, including the relationship between chosen methodology and project scope;
(D) a project budget that includes all projected costs, including operating costs and personnel services; and
(E) a project timeline with projected costs, matched to a detailed list of all estimated funding sources and amounts.
 
Reporting requirements for on-going projects: 
(A) a budget that includes all costs including operating costs and personnel services;
(B) a cost benefit analysis, which shall include:
(i) an explanation of ongoing costs, including training and maintenance, after project implementation;
(ii) an analysis of the net benefit to the project users, and to the State, from proceeding with the project, in comparison to not proceeding with the project;
(iii) projected savings, including personnel services, if any, that will result from the project; and
(iv) other benefits to the project users, and to the State, from proceeding with the project, in comparison to not proceeding with the project; and
(C) a statement whether any of the information previosuly provided has changed or is no longer accurate and an explanation of the reasons.
 

*The dollar threshold was updated by the Legislature from $100,000 to $500,000 and the bill was signed into law by the Governor in June 2015.